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Product expiration and related settings

Enabling expiration for products

1.To enable expiry go to Settings -> Business Settings -> Product section. And check the “Enable Product Expiry” checkbox.

Product-Expiry

2. On enabling Product expiration, you can choose either “Add Item Expiration” or “Add manufacturing date & Expiration Period”

  • “Add Item expiration” => Choose this option if you want to directly add the expiration of the item in purchase screen.
  • “Add manufacturing date & Expiration date” => Choose this option if you want to add the manufacturing date of the item and the expiration period. Based on the manufacturing date and expiration period it will auto-calculate the expiration date. And this expiration date can be edited. You will have to add expiration period for the product in “Add or Edit Product” screen. And the manufacturing date in “Add Purchase” screen.

3. “On Product Expiration” => With this option you can set what the system should do when a product expired.

  • “Keep Selling” => Choose this option if you want the application to keep the selling the product even after expiration.
  • “Stop Selling n days before” => Choose this option to stop selling the item n days before the expiration. You will have to specify the value of n (which is number of days before to stop selling)

4. “Stock Accounting Method” => This feature is used to set the way product should be sold.

  • FIFO (First In First Out) => In this the old stock should be sold first.
  • LIFO (Last In First Out) => In this the most recent purchase stock should be sold.

For an Example: 1. Purchase 20 pcs of product A on 20 March 2018. Expiration date 10 April 20182. Purchase 20 pcs of the same product  A on 23 March 2018. Expiration date 8 April 20183. Today I sold 22 pcs. If the “Stock Accounting Method” is FIFO => Then the Product purchased on 20 March 2018 will be deduced with 20 pcs and after that product purchase on 23 March 2018 will be deduced with 2 pcs. So in stock, we will have product from 23 March 2018 with 18 pcs. if the “Stock Accounting Method” is LIFO => The opposite of the above will happen. NOTE: You must set the required accounting method before selling the item for that accounting method to be used.

Stock Expiration Report:

1. Go to Reports => Stock Expiration Reports.

2. Here you can filter stock “Category”, Brands, “Stock expiration date”

3. Click on “Edit” to modify the stock left and expiration period.4. If stock left is decreased the unit purchase price is adjusted accordingly.

Stock Expiration Alert:

– You can view stock expiry alert in Homepage bottom section. Here it shows a list of products expiring soon.– You can set the number of days before which the expiry alter should be shown in the Homepage from “Settings -> Business Settings -> Dashboard Section” View Stock Expiration Alert For input field.

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